You’re involved in a contract, dispute or transaction that we’re handling
If you’re involved in a contract, dispute or transaction that we’re handling (either because you’re on the ‘other side’, you’re an interested party or you’re employed or engaged by an organisation which is involved in a contract, dispute or transaction) you can find out more about the purposes we will collect and use your personal data for, and other important information, below.
What personal data do we collect?
- Biographical details (name, job title and other information about you or your role)
- Contact details (both private and work, where appropriate)
- Business information (which may or may not include your personal data)
- Financial details (such as personal bank account details and records of transactions with us including invoices and credit notes)
- Records of communications with us (including emails, call history and audio/video recordings, where agreed with you in advance)
- Other personal data which is provided to or obtained by us, for example, by reviewing documents or from third party information sources
Where do we get your personal data from?
- You may provide us with your personal data where we’re acting for someone else but have a need to liaise with you
- We may get your personal data from your colleagues, other professional advisers or other parties involved in a matter
What do we use your personal data for?
- Carrying out our client’s instructions and managing client matters, for example, negotiating contracts, advising on disputes (whether or not involving a court or tribunal) or facilitating transactions
- Complying with our legal and professional obligations
What is our lawful basis for using your personal data?
There are six available legal grounds for using personal data. The grounds relied upon by us for the above purposes are:
- We’ll use your personal data to provide our services to our client based on our legitimate interests in complying with our instructions (subject to our legal and professional obligations) and also the legitimate interests of our client in instructing us to advise them
- We’ll also use your personal data to comply with our legal obligations as a regulated law firm
- In any case, we’ll use your personal data for our legitimate interests in complying with our legal and professional obligations, reviewing and improving the quality of the services we provide and how we provide them, sharing know-how internally and training our team and ensuring the security and stability of our systems
Who will we share your personal data with?
In addition to our staff (which may include self-employed consultants) and those providing technical services to us (such as cloud service providers that host our business systems), we may share your personal data with:
- Our client and its staff, as appropriate
- Other professional advisers involved in a matter, as necessary
- Enquiry agents, private investigators and process servers, as necessary
- Government agencies such as HMRC, courts, tribunals, and law enforcement agencies, as appropriate
- Our regulator, the Solicitors Regulation Authority
- Our outsourced regulatory compliance consultant
How long will we keep your personal for?
We retain client files for 7 years from the date we close them (or 7 years from the date of initial contact if a matter is aborted). We may retain files for longer periods if requested by you or where we’ve a good reason to retain them for longer.